Effective date: March 17, 2026
This Privacy Policy describes how Sidekick Software Inc. (“HiringTest.ai”, “we”, “us”) collects, uses, and protects your information when you use our platform.
From recruiters: Name, email address, profile photo, and company information obtained via LinkedIn or Google OAuth. Payment information processed by Stripe (we do not store card numbers).
From candidates: Name, email address (verified), LinkedIn profile URL, LinkedIn headline, and profile photo obtained via LinkedIn or Google OAuth. Assessment responses including text answers, audio recordings, and AI sandbox conversation logs. Integrity signals such as time spent per question, tab-switch events, and paste events.
From waitlist signups: Email address only.
We request only basic profile scopes from LinkedIn: name, email, profile URL, headline, and profile photo. We do not access your LinkedIn connections, messages, activity feed, or full work history. LinkedIn data is used for identity verification, scoring context, and recruiter-facing scorecards.
Audio introductions are recorded during the assessment onboarding phase. Recordings are stored securely in Azure Blob Storage, transcribed by Azure Speech Services, and analyzed by AI for communication quality. Recordings are accessible only to the recruiter who activated the role and are retained for 12 months.
Your assessment responses are processed by AI models (hosted on Azure) for scoring and analysis. AI-generated scores and insights are probabilistic outputs, not definitive evaluations. We use Azure Foundry for AI processing — your data is not used to train third-party AI models.
All data is stored in Azure PostgreSQL (Central US region) with encryption at rest and in transit. File storage uses Azure Blob Storage with SAS-token-based access. We use industry-standard security practices including TLS encryption, secure OAuth flows, and access controls.
We use the following third-party sub-processors to deliver our service. Your data is processed in accordance with each provider's data processing agreements and our contractual obligations.
| Provider | Service | Data processed |
|---|---|---|
| Microsoft Azure | PostgreSQL database, Blob Storage, AI Services (GPT-5.4, Claude Sonnet/Haiku via Azure Foundry), Speech-to-text transcription | All platform data: accounts, assessments, responses, audio recordings, AI scoring |
| Anthropic (via Azure) | Claude language models for scoring and analysis | Assessment responses and transcripts (processed within Azure, not sent to Anthropic directly) |
| OpenAI (via Azure) | GPT language models for sandbox chat, scoring, and transcription | Assessment responses, sandbox conversations, audio recordings |
| Vercel | Application hosting and CDN | HTTP requests, session tokens (no persistent data storage) |
| Stripe | Payment processing | Recruiter payment information (card data never touches our servers) |
| OAuth authentication | Name, email, profile photo (authentication only) | |
| LinkedIn (Microsoft) | OAuth authentication | Name, email, headline, profile URL, profile photo (authentication only) |
All AI model processing occurs within Microsoft Azure's infrastructure. Your data is not used to train third-party AI models. Azure Foundry provides enterprise data processing agreements that prohibit model training on customer data.
We do not sell your personal data. Candidate assessment results are shared only with the recruiter who activated the role and hiring managers they explicitly share the scorecard with (via time-limited, token-based links). We may share anonymized, aggregated data in market reports and benchmarks.
You may request access to, correction of, or deletion of your personal data at any time by contacting us. Candidates may request that their assessment results be deleted, which will remove the scorecard from the recruiter's dashboard.
For privacy inquiries, contact privacy@hiringtest.ai.